June 11, 2003

Charity Name
Address

Dear Director:

This year, The Annapolis Yacht Club’s 8th Annual Build-a-Boat Challenge will feature a new teammate: your organization.

We are pairing 19 boat-building syndicates with 19 local and national charities and are encouraging the public to contribute to the prize pool. If the syndicate that selected your organization wins, your organization will share in 50% of the prize pool with three other winning teams. The remaining 15 charities will share evenly in the remaining 50% of the donated cash and gifts.

In some instances we will be sending a check and in other instances we will send a gift certificate that you can raffle off or simply sell to one of your supporters.

I am attaching an article from our Club’s newsletter that describes this exciting event. Each year, hundreds of people attend it. The event involves a five-hour construction phase on Saturday, June 21 and the racing of the hastily constructed vessels on Sunday, June 22.

The purpose of this letter is to inform you that your organization has been selected as a recipient of a portion of the donations and to encourage your local supporters to attend this free event, support the canister associated with your team, and then root your team on to victory on Sunday beginning at 1 p.m. 100% of all donations will be distributed to the civic and charitable causes aligned with the syndicates.

Refreshments are available at the Yacht Club Annex during the construction phase on Saturday. The best viewpoint for the races on Sunday is from The Spa Creek Bridge.

We trust you will encourage your supporters to join in the fun and excitement.

Sincerely yours,

William E. Hancock
Flag Lieutenant